A template for reimbursement requests is provided with the executed contract. Reimbursements can be requested after the contract is fully executed.
There are a few things to keep in mind prior to submitting your request for reimbursement:
- Make sure your accounting is accurate. Requests with incorrect budget category figures, math errors, and other incomplete information WILL BE REJECTED. The first page of the template provides detailed instructions on how to complete.
- Requests for reimbursement can be submitted as frequently as once a month. Only the completed reimbursement request should be emailed to 69183@pa.gov. No other documents, related to the grant, should be emailed to the payment email.
- The financial report must be submitted to the administration and data unit. It is routed for approval within the Bureau of Library Development (BLD). The reimbursement request is approved for payment AFTER it is checked against the completed approved financial report. The reimbursement request figures must match the financial report.
- Make sure the SAM Search Authorization is set to Yes, otherwise, a current print screen of the SAM.gov dashboard is required with each financial report submitted.
- The Commonwealth releases payments up to 30 days after the request is approved.
- The final reimbursement request will be paid after the final report is approved by BLD.
| For more information, please reference Appendix C of the fully executed contract and the Getting Paid section of the Manage a Grant webinar. |
